John Swales (1938-2025)

I recently heard the sad news that John Swales had died.

University of Michigan Obituary

He was an important person for EAP and I am glad to have been doing EAP when his influence was at its height.

When I first started teaching EAP writing, the popular books were Janelle Cooper’s  Think and Link (1979) and Bob Jordan’s Academic Writing (1996, 1st edition 1980). Both were very useful to a new EAP teacher.

However, they concentrated on teaching short academic text types and academic functions and notions, such as (Cooper, 1979):

  1. Sequencing
    • –Instructions, Processes, Past Events
  2. Classification
    • –Lists, Diagrams, Texts, Definitions
  3. Comparison & Contrast
    1. –Similarities, Differences, Concession, Analogies
  4. Cause & Effect
    1. –Consequences, Explanations, References, Elaboration

Although this was a great development in the way we see and teach language, it seems to me, though, that this was still a synthetic approach (Wilkins, 1976). This approach is still dividing the language into parts – albeit larger parts, called cognitive genres by Bruce (2008) – which the learner has to put back together again.

But most student assignments are NOT definitions, comparisons or classifications by themselves. The assignments may require the students to make use of these cognitive genres as they combine these texts into larger complete texts with a clear purpose and audience, called social genres by Bruce (2008). However, the early textbooks did not provide any help for the students on how to do this. What was needed was the concept of genre, brought to a wider audience by, e.g., Swales (1990).

As EAP teachers we need to concentrate on our students’ purposes in writing, the genres that they need to produce and how these genres are realised. In order to do that, we need to investigate exactly which genres our students need and then do the genre analysis to work out the linguistic realisations of these genres.

We tried to do that in our Successful Academic Writing book (Gillett, Hammond  & Martala, 2009).

Swales’s Genre Analysis(1990) was very important in helping to answer my problem and write the book

BALEAP Conference, Reading, 2015:
Richard Smith, John Swales, Meriel Bloor, Andy Gillett

References

Bruce, I. (2008). Academic writing and genre: A systematic approach. London: Continuum.

Cooper, J. (1979). Think and link. London: Arnold.

Gillett, A. J., Hammond, A. C. & Martala, M. (2009). Successful academic writing. London: Pearson Longman.

Jordan, R. R. (1999). Academic writing course (3rd ed.). London: Longman..

Swales, J. M. (1990). Genre analysis: English in academic and research settings. Cambridge: Cambridge University Press.

.Wilkins, D. (1976). Notional syllabuses. Oxford: Oxford University Press.

Affinity Publisher

Microsoft have recently announced that Microsoft Publisher will reach the end of its life on October 13, 2026, and will no longer be included in Microsoft 365 or supported after that date.

I have used Publisher on and off for many years. I started with desktop publishing using PessWorks on my Amstrad computer in the late 1980s. I soon graduated to a PC and started using Page Plus from Serif. That continued until Microsoft Publisher started to become better know in the late 1990s.

I edited – and designed – the IATEFL ESP SIG Newsletter/Journal for several year using MS Publisher and Page Plus, but I soon moved on to InDesign, which I used for several years, as it is what the IATEFL office and the printers required.. Issue 55 was the last issue that I produced. After I stopped being involved with the ESP SIG publication, I did not renew my InDesign licence and went back to Page Plus and Publisher. meanwhile Serif was replacing Page Plus as Affinity Publisher It wasn’t very good in the early days, especially the way it dealt with tables,  so I mainly made used of MS Publisher. However, as Publisher will be retired soon, I am developing my ability with Affinity Publisher again.

Main Screen

Affinity Publisher is similar to other desktop publishing applications. When you start Affinity Publisher, the main window appears as shown below. The studio panels, the toolbar, the context toolbar, and the tools are as shown.

Studio panels
Most of Affinity’s features can be accessed from the panels that appear on the left and right sides of the screen.
Toolbar
The Toolbar provides quick access to several commonly-used features.
Context toolbar
Below the main toolbar is a second toolbar named the Context Toolbar, commonly
referred to as the Context Bar.
Tools
The Tools panel is different from the panels shown in the Left and Right Studios because it is shown on its own outside of the studios panels.

Create Document

  1. Create a New Document: File ⇒ New ⇒ make choices for page size, margins, layout  ⇒ Create
  2. To Create Text:  Frame Text tool ⇒  Draw a text box ⇒ Type the text or import  a Word document (File ⇒ Place).
  3. To Change Font:  In Text box, Ctrl A to select all text or click and drag ⇒ change font, colour, justify etc from Contextual Toolbar
  4. Can also use Artistic Text Tool – For headers etc.
  5. To Add Pages:  Window Menu ⇒ Check Pages (Page Panel Opens) ⇒ Click on “+” (Add Pages)
  6. Insert Images:  Place Tool (or File⇒ Place),  ⇒ Choose Image ⇒ Draw box to place picture.
  7. To wrap text around image: choose “Show Text Wrapping Settings” on Toolbar.
  8. Layers:  Layer Menu ⇒ Add Layer

Examples

IATEFL ESP SIG Journal Issue 52, Front Cover

IATEFL ESP SIG Journal Issue 52, Page 1

Video

Dedoose

I discovered Dedoose recently when one of the MA students I was supervising used it.

Dedoose is a cross-platform cloud-based application from UCLA  for analysing qualitative, quantitative and mixed methods research data that includes text, photos, audio, videos, spreadsheet data and more.

Overall, Dedoose is user-friendly. It offers a user-friendly interface, which includes a clear overview of your recent activities on the front page. It also includes a detailed user guide on their website and a demo project – a mixed methods study of literacy development – which will help you to explore Dedoose and see what it can do.

One advantage of Dedoose is the ease with which it allows data to be imported and the wide range of formats the software supports. For that reason, it is easy to import large amounts of text, numbers and pictures.

It is often the case that with qualitative data, when coding large amounts of text, it can be difficult to keep track of the codes assigned to different parts of the text. Dedoose allows the researcher to create a description of each code they have created, which makes the codes easy to track. It is also easy to clearly organise codes into parent, child and grandchild codes, according to their importance. They can then be moved up or down as many times as necessary. Dedoose also offers the option to delete a code if it is not found to be useful.

However, as with all qualitative data analysis, coding individual sections of text takes time and requires a large amount of work. Dedoose does, though, help to ease the pressure on the coding with, for example, the quick code widget.

Dedoose can also work to a limited extent with quantitative data. It is quite easy to import spreadsheet data from a survey, for example. Dedoose can understand numerical data, multiple choice data, Likert scale data etc and the data can easily be edited when it has been imported. Once the data has been imported, you can now analyse the quantitative data. You can can draw graphs and tables – which can be  exported – and you can also carry out simple statistical tests such as  t-tests, ANOVA and correlations.

It is also quite easy to combine these in a mixed-methods study.

One important feature of  Dedoose is that, as the application is cloud based, it enables users to work on a project collaboratively.

Dedoose works with a subscription model. It can be quite expensive in the long run, but it does allow a free trial period of one month and it provides the ability to subscribe for just one month (student price $12.95 per month) and could be useful for a small mixed-methods project such as an MA dissertation..

 

Extracting Comments from Documents

The main reason I write the blog is to sort out my thoughts. Writing is a good way to clarify your mind.

I also use the blog to help me remember things that I do not do very often.

Like many teachers, I use Microsoft Word’s track changes facility to comment on student work.

This is also useful for marking dissertations. The problem, though, is that comments are dispersed throughout the whole 15,000 word dissertation and I would like them all together. It is possible to see all the comments as a list, but I do not think you can export them.

After some searching I discovered Kutools from ExtendOffice. Kutools for Word adds two menus to the MS Word Toolbar – Kutools and Kutools Plus. With Kutools Plus, in the File group, you can chose More and then Export Comments. Choose the whole document and  you obtain all the comments together. Very useful.

Make sure that Track Changes is off, though.

This file can easily be edited.

Many students, though, hand in their work as an Adobe pdf document. It is easy to add comments and to see a list, but it is not easy to export them as one list.

You can use  PDF Extractor from SysTools  to extract the comments and save them as an MS Word document.

The problem now is that all the comments are in individual text frames. Kutools, though can remove them.

Remove Group -> Remove All Frames
Remove Group -> Breaks -> Remove All Page Breaks

This file can easily be edited.

One-To-One Teaching

Introduction

Much ESP is taught in one-to-one situations. When I first started teaching businessmen English in Japan in 1976, the classes were mostly one-to-one. I then spent five years teaching English to adult professionals in an ESP institution in the UK mainly in a one-to-one context. More recently, I have been teaching a Syrian refugee through CARA. in a one-to-one situation online. The participant was an agricultural engineer working as a project manager. It was then that I first started thinking seriously about one to one teaching and what it involved and I will probably continue for ever!.

Some thoughts:

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CLIL- Content & Language Integrated Learning

For several years now, I have been teaching on a university pre-masters programme. in a business school.

I have described some aspects of the programme here:

The Relationship between Academic Content and Language

The programme consists of several modules and I have been involved with several of them over the last 5 or 6 years. One module that I have spent a large amount of time on is “Introduction to accounting”. It was team-taught with an accounting lecturer and me. We worked very closely together and mainly used the same materials. The accounting lecturer concentrated on the accounting content and I focussed on the language content. I have taught on this module for 5 or 6 years – sometimes twice a year – and as time passed, I have slowly come to the conclusion that it was not really possible to separate the accounting content from the language. We described the course as a CLIL course as the business subjects we were teaching and the language was well integrated and the aim of the course was to develop both. However, as they are taught by different people, does that mean it should be described as an EMI course rather than a CLIL course or even CBI? It does not really matter what we call the course, but it is interesting to look into the distinction in more detail.

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